SLAC TRAINING

Trainer Guide

This guide is designed to inform SLAC trainers and Subject Matter Experts about:

Scheduling Sessions

Following these steps will activate your training session in our system, and help ensure that the training records for your session are accurate and up-to-date.

When to Schedule a Session

It's a good practice to occasionally review the Course Waitlist Report to see how many people are waiting for a session to be offered. You may also wish to review the number of upcoming sessions being offered by looking at the the Upcoming Session Dates table on a course's Catalog Page. Both of these methods will help you determine whether or not the number of courses you have scheduled will meet the demand.

Scheduling a Training Room

Once you've determined a time and date for your session, you will need to schedule an open training room using the calendar in Outlook. Some training rooms, such as the Building 003 ESH Training Room, will require approval from the room's administrator. You will be notified if the room is not available for use at that time.

Scheduling the Session

Next, the session will need to be entered in PeopleSoft by the training administrator. This will make you session visible wherever upcoming sessions are displayed, and allow people to register for the session using the Course Registration Tool. At least two weeks prior to your session, send an email to training-schedule@slac.stanford.edu including the course number, date, time, and location of the session. We will activate your session in PeopleSoft and send you a confirmation email.

Obtaining Rosters / Evaluation Forms

The afternoon before your course, you will need to request a course roster from the training administrator. This will ensure that your session roster is up-to-date, reflecting any last-minute registrations or drops. Send your request to slac-training@slac.stanford.edu. We will reply back with a PDF roster for your session that can be printed at your convenience.

Blank rosters: If you require a blank roster for an out-of-scheudule class, you may download that here.

If you wish to hand out Course Evaluations during your session, please refer to the Course Evaluations section on this page for instructions.

Submitting Completed Rosters

On the day of your session, each learner must sign-in on the course roster. It is your responsibility to ensure that any last-minute additions to the roster are legible, and include the learner's SLAC ID. Return the completed roster to the SLAC Training Administrator at MS 11 using inter-office mail, or email a scan of the roster to slac-training@slac.stanford.edu

Transferring Credit From Another Institution

As the Subject Matter Expert for a given curriculum, you are responsible for determining whether training taken at another institution is transferrable for SLAC credit. To transfer credit from another institution to SLAC, follow this process:

  1. Have the student scan or PDF their Certificate of Completion, or some other proof of completion, from the institution where the training was provided. The certificate must have their full name and indicate the date training was completed.
  2. The student should attach this documentation to an email and send it to the Course Contact named in the Training Course Catalog for the course(s) in question requesting approval for SLAC training equivalency.
  3. The Course Contact will review the information and determine if there is an equivalency to SLAC Training..
  4. If accepted, the Course Contact will then forward the documentation along with their stated acceptance in the body of the email to slac-training@slac.stanford.edu to be entered into the database.
  5. If it is rejected, notify the employee that they will need to take the SLAC version of the training if required for their work.

Course Evaluations

We are committed to helping SLAC instructors and Subject Matter Experts(SMEs) improve the performance of their training by providing course evaluations for all classroom and web-based training sessions.

Course Evaluation Forms

The following course evaluation methods are available to all SLAC instructors and SMEs:

Audience Response System

SLAC Training provides a TurningPoint audience response system that can be used to increase learner participation during classroom sessions by enabling instructors to add quizzes, polls, and even games to their PowerPoint presentations.

If you would like to learn more about how to incorporate audience feedback into your training sessions, or see a demo of the technology, please email slac-training@slac.stanford.edu for more information.

Job Aid

We have developed a job-aid to walk you through the steps of using the audience feedback system on the day of your training:

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