Getting Started Guide for Supervisors

As a supervisor, you are responsible for assessing the training needs of your employees, assigning training, and ensuring that your employees remain current with their training. This quick-start guide designed to provide you with answers to the following questions:

SLAC Training Assignment - The STA

SLAC training is assigned and tracked using a tool called the SLAC Training Assignment, or STA. The STA allows both employees and management to quickly understand training requirements, ensure that training is completed in a timely manner, and ensure that training remains current.

Minimum Training Requirements

For a list of minimum training requirements, please see our Minimum Training web page.

Automatically-Assigned Training

SLAC Training automatically manages the assignment of certain mandatory courses. The following courses will be assigned to your employee's STA without any action required on your behalf:

Using the STA: Hands-On Guides

We have developed a series of guides to walk you through the following tasks in the STA. These guides will open in a new window:

Training Requirement Levels

When assigning courses in the STA, you must select one of three training requirement levels for each assigned course. The following definitions will help you determine which requirement level to select:

Annual STA Reviews

It's important to periodically review the training requirements of your employees so they receive the proper training for the tasks they'll be performing. SLAC requires that you certify that you have reviewed each employee's STA at least annually. The STA Review Due Date is displayed in the header of the STA of any given employee. To satisfy the requirements for performing an annual review, follow the steps in this guide.

Understanding Training Requirements

The following resources will help guide you in determining what courses to assign to your employees:

The SLAC Course Catalog

The course catalog is organized to help you quickly learn about SLAC's course offerings, and help you determine what courses should be assigned to your employees. The following sections will are particularly valuable in determining training requirements:

Click here to launch the course catalog into a new window.

Environment, Safety & Health(ESH) Training Assessment Guide

If your employees will be operating certain equipment (e.g. forklifts and cranes) or will be performing work that involves hazardous materials or activities, or accessing areas on the site where hazards exist, additional training is required. SLAC maintains an ESH training matrix to help you identify additional training requirements.

Your ES&H Coordinator can assist you in determining training requirements.

Activity Restrictions

Numerous laws, regulations, and SLAC policies mandate that training is completed prior to employees performing certain tasks. For courses with a refresher requirement, training must remain current, or associated tasks may no longer be performed. As a supervisor, you are responsible for ensuring that your employees comply with these principles.

Identifying Activity Restrictions

Certain ESH courses outline "activity restrictions" on the course catalog page. These activities may not be performed unless the required training has been completed, and remains current.

90-Day Restricted Period

Whenever an employee is assigned a new course, they are given a 90 day grace period to complete the training before it is marked overdue in their STA. During this period, the course status column will display a "Restricted Thru" date. Until the training is completed, the employee must adhere to any activity restrictions outlined on the course catalog page. The employee and their supervisor will periodically receive reminder emails alerting them that training is coming due.

On The Job Training

SLAC has a formalized process for capturing the training records of supervisors who require employees to complete formal On The Job(OTJ) training. Please refer to the following guide for more information:

Keeping Tabs on Training Status

Ensuring that your employees are up-to-date with their training needn't be difficult or time-consuming. The following tools will allow you to review the training status of a group or individual at a quick glance.

Reviewing An Individual's STA

At any time, you can access the STA of any employee to review a list of all assigned training, upcoming due dates, overdue training, and course registrations.

Training Reports

You have access to a number of reports that allow you to quickly determine the training status of groups or individuals.

Click here for a complete list of reports.

Automatic Email Notifications

When training is assigned in the STA, a number of email notifications are triggered to alert employees about changes to their training requirements, and to help ensure that they complete training in a timely manner. These emails are also copied to the supervisor to help them remain informed about their employee's training status. These notifications include:

Frequently Asked Questions